Driven by increasingly demanding requirements for regulatory and legal compliance, the enterprise content management landscape is changing, with organizations seeking integrated solutions for all content, e-mail and traditional corporate records across multiple, disparate repositories and with more importance placed on the long-term integrity, availability and accessibility of content.  The threat posed by non-compliance is a powerful impetus for executives to pay attention to what is kept, for how long, where it is kept, and who has access. Ensuring the integrity, reliability and long-term availability of corporate records and content - including e-mail - is no longer optional.

Compliance and Life-Cycle Management

Designing a cost effective storage and information life-cycle management strategy for documents is essential. ViewDirect enables disaster recovery planning and long-term document storage in a secure, electronic format that satisfies legal, governmental and audit requirements, and ensures that documents and records are stored in their original format. It supports the entire document life cycle, automatically migrating documents to less expensive storage devices as they age and are accessed less frequently, and managing them to their final disposition including deletion from the repository.

ViewDirect includes support for and direct interfaces to compliant storage systems such as EMC Centera, Network Appliance SnapLock, and Sun/StorageTek Intellistore. ViewDirect helps maximize investments in storage devices and provides cost-efficient, long-term storage and access of content.

The Audit and Balancing System is a data-quality control solution that helps companies ensure the validity and accuracy of financial reports on a near real-time basis, catching errors prior to consolidation using audit, balancing and reconciliation rules. It may be used to automate enforcement of compliance controls and mitigate key risks in areas such as revenue recognition.

ABS for Spreadsheet Compliance reduces the risk of errors and restores confidence in financial reporting by ensuring that spreadsheets are used correctly and managed responsibly. It centralizes and manages the lifecycle of enterprise spreadsheets, including versioning, security and audit trail.

Consolidating Records with other Enterprise Content

Records management isn't an isolated discipline. It must be viewed as an enterprise-wide initiative. That means consolidating records with other enterprise content and managing them with a system that guarantees their integrity and longevity.  An integrated content repository facilitates search and retrieval for regulatory and legal compliance and supports business operations.  This integration enables organizations to use the same operating procedures and administrative staff to manage records and e-mail along with other content in a single system.

The ViewDirect Repository, ViewDirect Records Manager and ViewDirect E-mail Manager enable long-term integrated record and content storage in a secure, electronic format that satisfies legal, regulatory and audit requirements, and ensures that documents, e-mail and records are stored in their original format.